Privacy Policies
1. PREAMBLE
The purpose of this privacy policy is to inform you, as a user of WAW’s website accessible at the address: www.wawfloors.com (the “Website”) published by WAW, of the characteristics of the processing of your personal data and your rights in this respect (the “Privacy Policy”).
WAW processes data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter referred to as the “GDPR”) and Law No. 78-17 of 6 January 1978 relating to information technology, files and freedoms (hereinafter referred to as the “Loi Informatique et Libertés “).
2. CONTROLLER
The Controller of your personal data is Barlinek S.A. with its registered office in The controller of the personal data processing detailed in this Privacy Policy is WAW, a simplified joint stock company whose registered office is located at 18-22 Rue Marius Aufan — 92300 Levallois-Perret, France registered at the RCS of Nanterre under number 433 773 355 and specialises in the B-to-B supply of floor coverings.
3. CATEGORIES OF DATA PROCESSED
WAW processes the personal data of users of the Website. The categories of data processed depend on the purpose of the processing.
PURPOSES
DATA PROCESSED
Management of requests via contact
forms (for business purpose and
sample request)
This is the data needed to manage your
request.
This data includes: name and surname,
your professional e-mail address, your
professional phone number, your
profession, your country of residency [to
be completed if necessary].
Sending newsletters
This is the data needed to manage
sending newsletters where you have
given your consent.
This data includes: your name and
surname, your e-mail address, your
email notification preferences.
Job application management
This is the data needed to manage your
application to work in our company.
This data includes: name and surname,
your phone number, your address, your
e-mail address, your profession, all the
information contained in your resume
and if applicable, your letter of
application (qualifications, education,
hobbies, work experience…).
Statistical analysis of the use of the
Website
Connection data, browsing history.
To learn more about our use of cookies,
please see the “Cookies” article of this
Privacy Policy.
Usability and quality analysis for
Website improvement
Connection data
4. PURPOSES OF THE PROCESSING AND LEGAL BASIS
PURPOSES
LEGAL BASIS
Management of requests via contact
forms (for business purpose and
sample request)
The legal basis of the processing is your
consent.
Sending newsletters
The legal basis of the processing is your
consent.
Job application management
The legal basis of the processing is to
take steps at your request prior to
entering into an employment contract.
If we do not select your profile but keep
your file anyway because it is still
interesting for us under conditions of
article “Data retention period”, the legal
basis of the processing is our legitimate
interest to create a CV database for our
future recruitment needs.
Statistical analysis of the use of the
Website with Google analytics.
The legal basis of the processing is our
legitimate interest to analyse the use of
our Website in order to improve it.
Usability and quality analysis for
Website improvement
The legal basis of the processing is our
legitimate interest to analyse the use of
our Website in order to improve it.
5. DATA RECIPIENTS
5.1 INTERNAL DATA RECIPIENTS
The personal data processed in accordance with this Privacy Policy are intended for the following departments of WAW:
– the marketing department, in particular to improve the Website, to carry out technical and statistical analyses of the use of the Website;
– the team which manages data privacy issues to respond to requests to exercise the rights of the data subject;
– the human resources department in charge of recruitment;
– the general management, in particular to organise WAW’s defence in the event of a dispute or in the event of an inspection or procedure initiated by a supervisory authority;
5.2 WAW SUBCONTRACTOR
To provide the Website, WAW uses subcontractors for the following operations:
– Website maintenance and development;
– Website hosting;
– newsletter mailing;
These subcontractors will process user data in accordance with WAW’s instructions. They are processors within the meaning of Article 4 of the GDPR. WAW selects only subcontractors who guarantee a high level of personal data protection. WAW undertakes to ensure that its subcontractors comply with the same requirements as those set out in this Privacy Policy.
6. DATA RETENTION PERIOD
The retention period of user’s data depends on the purpose for which it was collected.
PURPOSES
RETENTION PERIOD
Management of requests via contact
forms (for business purpose and
sample request)
Your data is processed for the period
necessary to respond to your query or
request.
If we may wish to subsequently send
you commercial prospecting or offer
you business opportunities and
partnership), we will retain your data for
2 years following the last contact we
had with you.
Sending newsletters
Your data is processed for the period
necessary to send you newsletters.
Your data will be erased as soon as you
remove your subscription to the
newsletter.
Job application management
Your data is processed for the period
necessary to manage your application.
If we do not select your profile but it is
still interesting for us, we reserve the
right to keep your file for 2 years
following the last contact we had with
you. However, you may object to this
retention under the conditions of the
article “Data subjects rights” of this
Privacy Policy.
Statistical analysis of the use of the
Website with Google analytics.
The data are kept for the period of the
statistical analysis and are then stored
1 year following the completion of the
analysis.
Usability and quality analysis for
Website improvement
The data are kept for the period of the
statistical analysis and are then stored
1 year following the completion of the
analysis.
7. DATA SECURITY AND CONFIDENTIALITY
As the controller, WAW undertakes to take all necessary measures to preserve the security and confidentiality of the data and, in particular, to prevent unauthorised third parties from accessing, altering, disclosing or destroying it.
WAW has therefore adopted measures to secure its internal computer network, its servers and the Website.
Data backup systems are in place to ensure business continuity in the event of an incident.
Physical access to WAW’s premises is limited to staff and persons authorised by WAW.
WAW’s staff is subject to strict confidentiality obligations and each employee can only access data if required by his or her duties.
WAW conducts regular internal audits to verify the effectiveness of the technical measures adopted.
Finally, WAW selects data processor who are capable of meeting the same security and confidentiality requirements that WAW imposes on itself.
8. DATA SUBJECTS RIGHTS
In accordance with the GDPR and the Loi Informatique et Libertés, users of the Website have the right to access, modify, rectify or delete their personal data at any time.
They may also object to the processing of their personal data or request that the processing be restricted.
In addition, they have the right to request to receive their personal data in a structured and standardised format. They can decide how their data will be handled after their death by appointing a person to carry out their instructions.
Users of the Website are informed that exercising their right to object may make it impossible for WAW to process their request (for business purpose of for sample requests or for career opportunities), as their personal data is in some cases essential for the management of this request.
The user is informed that he/she may exercise the rights listed above with WAW:
– By mail at the following address:
WAW
18-22 Rue Marius Aufan – 92300 Levallois
France
– Or by e-mail at the following address:
gdpr@wawfloors.com .
Users of the Website are also informed of their right to lodge a complaint with a supervisory authority, and in particular in France, with the CNIL.
9. COOKIES
In order to improve and personalise navigation on the Website, cookies may be placed on users’ terminals.
Cookies are data used by a server to transmit status information to a user’s browser, and by that browser to send status information back to the originating server.
Cookies allow status information to be retained for the duration of their validity when a browser accesses different pages of a website or when the browser returns to that website at a later time.
There are different types of cookies:
– Session cookies, which are temporary and are deleted as soon as you leave your browser or a website;
– Permanent cookies which remain on your terminal until their lifetime expires or until you delete them using your browser’s features.
We use cookies whose sole purpose is to allow or facilitate navigation on the
Website or which are strictly necessary for the functioning of the Website and analytics cookies for audience measurement.
The cookies we use are the following:
NAME OF THE COOKIE
PURPOSE
ilcc_preferences_cookie_name
Cookie that stores if a visitor has set
their cookie preferences.
ilcc_categories_cookie_name
Cookie that stores the categories the
visitor has opted in to.
To find out more about how cookies work, we invite you to consult this page on the CNIL website: https://www.cnil.fr/fr/site-web-cookies-et-autres-traceurs.
10. MODIFICATION OF THE PRIVACY POLICY
WAW may make changes to this Privacy Policy. It is therefore recommended that users consult it regularly.